Forms that protect IP rights

Forms are available below or at the MIT Technology Licensing Office (TLO), Room NE18-501

Please use the online disclosure form to submit invention disclosures or to request a waiver of MIT’s ownership rights.

If you have any questions regarding these forms, please call 617-253-6966 or stop by NE18-501 for more information.

Inventions and Proprietary Information Agreements (IPIA)

The IPIA protects MIT's intellectual property rights and allows inventors to retain ownership of certain intellectual property. Consistent with federal regulations (35 U.S.C. § 206 (the “Bayh-Dole Act”), 37 CFR 401), sponsored research obligations, and MIT IP Policy, everyone who can participate in research opportunities at MIT (i.e., faculty, research staff, students) must sign the IPIA. Persons who have signed an IPIA that was drafted prior to April 10, 2010 must sign an updated version. Contact the TLO to learn more or visit this page for more detailed information. Some researchers can sign the IPIA via Atlas; others must sign the IPIA in hard copy (forms available below).

Who Can Sign Via Atlas?

Faculty, staff (including visitors, research affiliates and fellows, and Media Lab), graduate students (including fellows and Media Lab), and undergraduates (including minors) with a valid MIT Kerberos ID may sign the IPIA via Atlas (MIT certificates required). The executed IPIA will be automatically sent to the signatory and to the TLO with a note to the DLC primary HR contact. 

Visitors and research affiliates will be prompted to print their IPIA, and present to their home institution or employer for an authorized signature (usually counsel, or Tech Transfer Office equivalent). See IPIA Guidance for Visitors for more information or contact the TLO

Who Must Sign a Hard Copy IPIA?

Anyone whose appointment has not yet been approved by the appropriate Dean’s Office must sign a hard copy version of the IPIA (forms below). Please send the IPIA to the TLO only when the MIT ID and email address have been inserted. 

Anyone transferring from a current appointment to a visiting or research affiliate appointment (e.g., graduate students or postdoctoral associates) must sign a hard copy Visitor IPIA form.

Marie Curie Fellows must sign a specific version of the IPIA that was negotiated with the European Commission.

Individuals participating in specific research initiatives maybe asked to sign an IPIA unique to that program. If you think this applies, please contact the TLO with the name of the sponsor and principal investigator or the sponsor account number (if you have it). Contact the TLO with questions.

IPIA Forms:

MIT IPIA (MIT faculty, staff, and graduate students)

MIT Media Lab IPIA (MIT Media Lab faculty, staff, and graduate students)

MIT Media Lab Visitors IPIA (Media Lab visiting scientists and research affiliates)

MIT Undergraduate IPIA

MIT Undergraduate Minors IPIA (individuals under the age of 18)

Minors IPIA (individuals under the age of 18)

MIT Visitor IPIA (visiting scientists, research affiliates, and visiting students)

Marie Curie Fellows IPIA

Thesis Waiver

MIT does not assert rights to your thesis if it was authored without sponsored research funds and without significant use of MIT-administered facilities or funds. Submit the Thesis Waiver form if you feel MIT cannot or should not claim copyright ownership to your thesis. 

Where you retain copyright ownership in your thesis, you must, as condition of a degree award, grant royalty free permission to MIT to reproduce and publicly distribute copies of the thesis and must place the following legend on the thesis title page or page immediately following: 

“The author hereby grants to MIT permission to reproduce and to distribute publicly paper and electronic copies of this thesis document in whole or in part.”

Non-Disclosure Agreements

If you want to disclose or share confidential information relating to an existing patent application or potential licensing opportunity, the TLO can draft and negotiate a Non-Disclosure Agreement (NDA) to guide those conversations. Use an outbound NDA to send confidential information to a potential partner and a mutual NDA if you expect to also receive confidential information. An NDA obligates each party to clearly label confidential information as being “Confidential” and to use the confidential information only for a specific purpose. Before you initiate any conversations regarding confidential information, you should contact your Technology Licensing Officer or the TLO

A request for an NDA relating to potential research or sponsorship activities should be directed to the Office of Sponsored Programs (OSP).

Material Transfer Agreements

If you want to transfer research materials to a third party or exchange them with a collaborator, you need to think about protecting your research rights. A Material Transfer Agreement (MTA) describes the terms under which you can share and receive tangible materials with researchers at other universities or with industry, typically for research or evaluation purposes. 

See more information regarding MTAs here.

Contact the TLO to determine which MTA might be most appropriate for your material. All transfers and exchanges of materials will be managed by the TLO MTA team